From a homeowner's first request to a recorded instrument, and the client file that holds everything. Drawn from Alan's 7 steps, with his team's answers of November 10, 2026 applied.
The homeowner fills the request form on the TitleVerify page — name, contact details, property address. (We rebuild this form: today it sends nothing anywhere.) The request lands instantly in the team's review queue and the team is notified.
The team reviews every request before anything goes out — Alan's call, "for now at least." One click approves and releases the packet. The gate is a setting: it can relax to automatic later without rebuilding.
The client receives one link with three items in order: the welcome letter (personalized, read-only) → the intake form (details plus uploads: vesting deed, photo ID, any entity or trust papers — website answers pre-filled) → the Registry Agreement, generated from the completed intake and e-signed inside the packet.
The system fills Alan's own templates — no free drafting. The Deed of Trust and Owner Authorization Agreement (beneficiary and trustee: Law Offices of T. Alan Ceshker, PC) and the Release of Lien, signed and held ready from day one, with a copy for the client. The legal description is taken from the uploaded vesting deed and verified by a person before use.
Alan or Jess — either one — reviews the generated documents. Approve, and the file moves to signing. Anything wrong loops back for correction before it can advance.
Signing happens online with TitleVerify's own licensed online notaries (2–3 staff, in house). The client signs and is notarized in one session — the documents never travel, nothing is printed, scanned, or mailed back.
The notarized document goes to the county as-is (e-recording where the county supports it).
The same signing happens on paper instead — printed, wet-signed, notarized in person — then mailed or carried to the county.
The team records the instrument with the county. The system logs the county, recording date, and instrument number against the client's folder — the same details the release later relies on.
The client receives the recorded copy plus a short "how this works — contact us with any problems or questions" message. The send is logged in the folder.
One secure folder per property holds everything, with a step-by-step trail that fills in as the file advances. The team finds any file in seconds from a staff-only search page (property address, owner name, or phone) — behind their own sign-in.
When a sale or refinance comes, the title company contacts TitleVerify (as the recorded deed instructs). The team verifies the owner using the original contact information from enrollment, files the release prepared on day one, and updates the folder to Released. Anything out of the norm escalates to Alan. No part of this step is automated — by design.